Privacy Policy
1. Your Acceptance
Keywa Newcomers Network Ltd. (hereafter referred to as “Keywacanada”, “we”, “us’, or “our”) connects Canadian landlords and oversea tenants (foreigners) with a trustworthy web base platform. Keywacanada.com (the “Platform”) provides an online All-in-One rentals and settlement services platform for all Canadian newcomer’s needs when they arrived in Canada.
2. General Privacy Policies
These privacy policies always apply when using any of our products and services. Therefore, regardless of whether you are a Keywacanada.com user or someone else, you should be mindful of these policies.
Any changes to our privacy policy will be promptly reflected on this page, which will take effect upon posting. We encourage you to revisit our privacy policy from time to time to review the most current version. Your continued use of our Online Services, products and services following the posting of any changes constitutes acceptance by you of such modifications.
For your information, the last time our privacy policy was updated was: 2025-05-05.
3. Consent and Disclosure
Consent
By providing Personal Information to us, you consent to its collection, use and disclosure in accordance with our privacy policies. Consent to the collection and certain uses of the information may be refused or withdrawn by you subject to legal or contractual restrictions. In the event you withdraw consent, please note we may not be able to offer certain information or services to you.Use and Disclosure Without Consent
In certain circumstances, we may be permitted or required by law to disclose Personal Information without consent.- Those circumstances may include:
- • Where the information was public;
- • Where required by law;
- • Where it is necessary to protect the rights of an identifiable person or group;
- • Other circumstances recognized by privacy legislation as permitting disclosure without consent.
Disclosure to Law Enforcement
We reserve the right to report to law enforcement agencies any uses of our Online Services, including but not limited to Keywacanada.com website, that we, in good faith, believe to be unlawful. You agree that we may release your Personal Information to law enforcement agencies where we have reasonable grounds to believe that such release is reasonably necessary to protect our rights, property and safety or that of any person.4. Protecting Personal Information
Safeguards
We take reasonable steps to protect information from unauthorized access or disclosure in a manner commensurate with its sensitivity, value and criticality. This applies regardless of the media on which the information is stored, the location where the information is stored, the systems used to process the information or the processes by which information is handled.The safeguards used to protect Personal Information include physical safeguards (e.g. locked filing cabinets), administrative safeguards (e.g. information is available to other persons only on a need-to-know-basis) and technological safeguards (e.g. computer passwords and encryption).
While we put in place reasonable precautions, we cannot guarantee at all times the security of the information. No method of transmitting or storing data is completely secure, particularly with regard to internet applications.
5. Accuracy and Retention
Accuracy
We attempt to ensure the Personal Information under our control is as accurate, complete, current and relevant as is necessary for its identified purpose.Retention
We retain Personal Information as long as necessary to fulfill the purpose for which it was collected. We have in place retention of Personal Information policies consistent with the nature and need of the Personal Information and legislative requirements.6. Destruction of Personal Information
Once Personal Information has fulfilled the purpose for which it was collected, we shall destroy that Personal Information to prevent unauthorized access. We have in place destruction of Personal Information policies which establish guidelines relating to the methods and procedures of destroying Personal Information.
7. Access to Personal Information
Individuals may request access to Personal Information about themselves retained in Keywacanada’s records. All access requests must be in writing and must be directed to the relevant Chief Privacy Officer. Access requests must be accompanied by appropriate identification satisfactory to us. We have the right, prior to responding to any access requests, to take whatever steps we deem necessary to confirm the identity of the person making the request. We will endeavour to provide any applicable information within 30 days of the date of the complete request.
We may charge a nominal amount for costs incurred in providing the information, where reasonable and allowed by law. Where an individual believes that the Personal Information in the Keywacanada file is inaccurate, they may have appended to the record any alternative information, where we are of the view that the appended information is, in fact, correct.
- We have the right to decline to provide access to Personal Information in a number of circumstances, including where the information:
- • Is subject to solicitor-client privilege;
- • Could interfere with law enforcement, investigative or regulatory functions;
- • Would disclose of Personal Information of another individual;
- • Would cause serious harm to another individual;
- • Is confidential business information that may harm Keywacanada, or the competitive position of a third party;
- • Any other circumstances recognized by the privacy legislation. Where the information cannot be disclosed, the individual making the request will be provided with the reasons for non-disclosure.
8. Withdrawal of Consent
Individuals may, subject to legal and contractual restrictions, withdraw their consent for the collection, use, and disclosure of their Personal Information. In the event you withdraw consent, please note we may not be able to offer certain information or services to you.
- If your request to withdraw consent is specific to Keywacanada.com, please direct your written request to:
- The Chief Privacy Officer (CPO)
- Keywa Newcomers Network Ltd.
- 19 Thorne Street, Suite 110, Cambridge, Ontario, Canada, 1NR 1S2
- Email: support@keywacanada.com
We have the right, prior to responding to any withdrawal of consent requests, to take whatever steps we deem necessary to confirm the identity of the person making the request.
9. Complaint Procedure
- Should an individual have a complaint with respect to the processing of their Personal Information, they may direct their complaint to:
- The Chief Privacy Officer (CPO)
- Keywa Newcomers Network Ltd.
- 19 Thorne Street, Suite 110, Cambridge, Ontario, Canada, 1NR 1S2
- Phone: +1 647 993 2383
- Email: support@keywacanada.com
The individual may also contact the appropriate federal or provincial privacy regulator for more information or to report a concern.
10. Third Parties
We work with other companies (known as “third parties”) to bring you information and services. While we always strive to work with third parties operating using high privacy standards, working with third parties could have an impact on how your Personal Information is handled.
Keywacanada.com website uses YouTube API Services and Google Services. By using Keywacanada.com application, you agree to be bounded by the YouTube Privacy Policy and Google Privacy Policy. You are advised to review the YouTube Privacy Policy and Google Privacy Policy before continue use of this application.
11. Storage
Keywacanada.com website might use third party service providers, for example, to store information in the Cloud. Some of these service providers, and the databases where they store Personal Information, are located outside of Canada. You should note that where Personal Information is located outside of Canada, it is subject to the laws of that jurisdiction in which it is located, and could be subject to lawful demands for access by law enforcement agencies.
12. Potential Risks When Providing Personal Information to Us
We have an obligation to tell you if there are any risks to you that could result if someone (not us!) misuses the Personal Information you provide us. Honestly, we’ve struggled what to say here as most of the information we collect is not particularly sensitive.
One thing we wanted to flag, however, is that whenever you share your email with another person using our websites, there is a risk that other person could misuse that email. We’ve taken legal (e.g. terms of use), technological (e.g. anti-spam filters and CAPTCHA technology) and design (e.g. designing our systems to reduce the likelihood of your email being misused) measures to try to limit such abuse, but no system is perfect. Please feel free to report any potential abuse to us.
Also, keep in mind that when you provide your Personal Information to Keywacanada.com website, Keywacanada, for example to advertise your listing, the Keywacanada.com website may use a variety of third party systems and software solutions to promote that property and conduct the transaction. Your Personal Information may end up in more places than you originally anticipated.